On Thursday, July 14, 2005, PALNI staff had a conference call with ExLibris and later that day ExLibris sent us a new v.17 upgrade schedule for the remainder of July through August 8. We have tried to expand their schedule with information about what PALNI library staff can and cannot do on both Spruce and Hickory over the next three weeks.

This schedule, of course, is a "best case scenario" and is subject to change if we encounter problems along the way. We will keep you informed on whether ExLibris is able to complete the various aspects of the schedule as predicted.

We have tried to be as definitive as possible on what you will be able to do on a daily basis. With that said, there is the caveat that the whole "indexing triggers" concept has not been tested on PALNI before and we are not sure how accurate the work will be. For that reason, we are cautioning you to document records that are modified and work that is done during the week, July 22 - July 31. We will try to give you access to do your work as frequently and fully as possible while still protecting the system from accidental corruption or problems that will ultimately extend the whole process and interrupt everyone's work still more.

We have had several questions about the data that displays in the brief record for version 17. The columns as they are currently set, "out of the box", are as follows:

Doc No. Call No. Author Title Year OWN PLNDUP PLNCTP

First of all, this is a similar format as the Brief record display in the Search module of version 17. The OWN field has been added as has the more complete bibliographic information and the columns that are labeled "--" in 15 are labeled PLNDUP and PLNCTP. These columns have no information at all. When the first cohort went STP, these were populated with holdings information. As soon as we added the second cohort, they were no longer used because they are not relevant for a large consortium.

The Call number field reveals the last library to catalog a title and is not a relevant field to any other library. The OWN field only tells you that more than one library has holdings on a title. This is done with an "*". It does not say that the library searching the record has holdings on this title.

Our LTI monthly authority processing was completed yesterday, 6/27. There were 3364 records sent to LTI. We received 133 new subject headings and 1161 new name headings. The 953 field has been deleted from all of the records. The database is now open for you to add, modify, overlay, whatever.

Colleen